Submission is online through the website 
www.rbwhfoundation.grantplatform.com.

Email or other forms of submission will not be accepted. Submissions after the deadline 2 April 2026 will not be accepted. 

There are three application forms available on the grants platform home page:  Patient Care, Research, and Aboriginal and Torres Strait Islander grants.  

• Select Patient Care application form if your application aims to improve patients and their families/visitors experience, environment, wellbeing and/or satisfaction.  

• Select Research application form if your application poses a question/aims to address a hypothesis and/or requires Ethics Approval and/or it evaluates quality improvement of clinical care. 

• Select Aboriginal and Torres Strait Islander if you are an Aboriginal and/or Torres Strait Islander staff, with a project that focuses on improving health care/ access for Aboriginal and/or Torres Strait Islander patients and community.   

Lead Applicants can submit one application; additional submissions will be deemed ineligible for review. A Lead Applicant of one submission may be listed as a collaborator on other applications.  

No, recipients are allowed to be lead investigator/applicant on only one funded grant at a time. 

Should you have out-of-round funding with RBWH Foundation please contact the Impact and Grants team to confirm your eligibility to apply as Lead Applicant (grants@RBWHFoundation.com.au).  

Yes.  

An Early Career Applicant is generally an individual within 8 years of completing their higher degree (MPhil, PhD or equivalent; however, this is inclusive of those who may not hold a research higher degree) or of commencing active research as a project leader. 

We do not require a track record or curriculum vitae to be uploaded, if you select ‘Early Career’, you will be prompted to provide information about your mentorship and what qualifies you as an Early Career applicant.  

Yes. In the ‘Project/Initiative’ tab, you will need to indicate whether it is an existing or new project. If ‘existing project’ is selected, you will be prompted to provide further information regarding current submission.  

In the ‘Budget’ tab, please provide a break down the total costs of your project/initiative and clearly specify what line items in your budget you are requesting from the RBWH Foundation. Use the ‘Budget Justification’ response box to provide further information about the funding requested. 

There is no limit to the number of collaborators. 

You will need to confirm that all the collaborators listed have been informed and are supportive of your application. 

We do not require the collaborators signature or endorsement as part of the submission process. 

Supporting Materials include, but are not limited, to:  

• Research projects require Ethics/SSA/Governance approval or exemption. You can provide them if you already have these approvals. It is not mandatory to have approvals at the time of submission. Successful grantees will be requested to provide copies of all approvals before funding can be released. 

• Equipment quotes.  

• Staff FTE information.  

• Other documentation you think might assist with your application. 

DO NOT use this space to:  

• Provide further information about the scope or background of your project/initiative nor references (this can be included within Research/Patient Care plan). 

• Provide Lead Applicant and/or collaborators track records, publications, or curriculum vitae. 

This step will be facilitated by the applicant providing the correct name and email addresses of their appropriate Business Manager (BM) and Service Line Director (SLD). 

Upon submission completion, the grants platform will automatically notify BM and SLD that their endorsement is required. There is no need for signatures in any document at the time of submission.  

Completed applications that meet the eligibility criteria will be assessed by independent reviewers and an Advisory Panel with representation from RBWH and STARS, and consumers. 

It is the responsibility of the applicant to ensure the information provided can be understood. Applications will be evaluated based only upon the information submitted, no further clarification will be sought. 

The panel’s decision is final and cannot be appealed. Applicants will be provided with feedback at the end of the review process, upon request.  

Applicants should read the Application Guidelines to view the submission information required. Applications will be assessed in the information you provide against the Scoring Criteria.  

As a grant recipient you are expected to: 

• Ensure the project/initiative expenditure is in accordance with the approved application budget. 

• Appropriately acknowledge and recognise that the project/initiative was made possible by the RBWH Foundation and our generous donors. 

• Submit a progress report, and final report through the online grant platform. 

• You are encouraged to engage with donors and community partners in an Ambassadorial role.